why venue is important for an event
Almost all your planning would be for nothing if the venue you select is lacking somehow or not appropriate in an important way. Choosing an event space KL is like art. Analyze The Financial Performance of Your Meeting or Event. Some of my most successful events to date have been planned using this strategy as a guide: quite simply, choose the venue with the biggest “wow” factor. Each event venue has its own atmosphere, so be sure to pick the right one for your event. This one’s a biggie, and not to be underestimated. Though there are many components to planning a memorable event, finding the right venue is an art form all its own. Event organisers have a duty of care to provide a safe and enjoyable environment for attendees and staff alike. Let’s introduce one clear example. If it’s an after-work networking event, try to plan it nearest to where your invitees go to work all day, or along the popular commute home route. Likewise is true, you don’t want a space that’s too big for your crowd. Are you having trouble deciding between venues for your upcoming event? Here are 5 main pillars of an event venue that make any event a success. If the venue you’re eyeballing is one that people are talking about in local magazines, on social media, and around the water cooler – you’re getting warm. It is best to decide as soon as you can on the venue/area to use, the size of the event, its contents and the date and time it will happen. November 21, 2018. In other words, your venue selection influences many aspects of event management. Most venues provide basic facilities such as parking or security, but it is imperative to check on the technical aspects, depending on the needs required for a particular event. So there you have it; 5 main pillars behind that make a venue important. Solaris cites a study conducted by the International Special Events Society that revealed “meeting room information is the most important factor in the decision…” process for a venue. Also, pick a location where the staff is friendly and readily available to assist you. While you’re at it, … Including her input on these details is the best way to ensure the event’s success. Don’t be afraid to tap into their expertise, and also to negotiate. This is to allow a healthy flow of moving about; a crowded venue will make it challenging to move around and will be uncomfortable for your guests. This allows the tracking and facilitation of all booking-related process on a single platform. An intimate client dinner, for instance, wouldn’t go over best in a large event hall. Understanding the demographics of your attendees is important when identifying critical location necessities. While there are many elements to planning a memorable client event, finding the right venue can make the effort a much more seamless endeavor. But choosing the right venue can be very frustrating. Generating Leads. Every event planner's main goal is to find the perfect venue for their event. If the latter is true, discomfort will be the only takeaway from the evening. On the other hand, however, do your due diligence to ensure that a space isn’t going to be too large for the function at hand. Are screens available to show presentations, or to help mark the room with your client’s logos and branding? While some events are more high touch than high tech, technology matters, and you’ll need to ensure the event space is equipped to handle your needs as seamlessly as possible. The sooner you have an outline of these points, the sooner you can start organising! Host it at an event space close to their office. Perhaps it’s a training workshop? Is there a microphone available to address guests during speeches? First, you need a venue that is easily accessible, affordable, and convenient. The private room of a restaurant, or even a cozy corner table in the heart of the restaurant, is a better option, giving your guests the atmosphere and energy of the restaurant itself, with a private enough area to conduct business and personalize the table and space to your specifications. Not too small and not too big. The essential technologies for most events are a fast Wi-Fi connection, projectors, decent microphone and quality speakers. Give your group plenty of room for private meetings, as well as a place for a large gathering. Why Event Management is Important in Tourism. Furthermore, the right venue can make the planning process much more seamless, helping to provide you with all the “extras” needed to make a lasting impression – from linens, to florals, to connecting you to other vendors who can assist in bringing your event to life. Here at Colony, we have dedicated community managers to ensure that your event will go as smoothly as possible without interruptions. Once your meeting or event is over, you need to close the loop and add up all expenses and revenues. Teamwork is a vital part of both the planning process and the day of the event. A version of this appeared in the Westchester County Business Journal. No one event is truly the same. It can make all the difference. Also you need a venue that suits the occasion. You’ve probably already considered this. © 2019 Colony Space Asia Sdn Bhd. Build brand recognition. Same is the case with the catering service at the events. However, viewing the event space does give you better spatial awareness and helps you select the correct room layout. Your event venue should be just the right size, tailored to your event capacity. While drop-off is to be expected, you don’t want the room to be too tight, to stop a healthy flow of moving about the room, or – heaven forbid – uncomfortable in any way for your guests. If you’ve completed your venue shortlisting by asking the right questions, then you shouldn’t find anything alarmingly wrong with your venue. However, the single most important thing is your venue selection. We are what we eat, and guests who are full and fed are happiest. Participation is the key, because when guests feel that they are included in the festivities, they loosen up and have a good time. For instance, you’re not going to host a training workshop in a stadium. Each event has its own uniqueness. Most venues will charge an upfront hire fee or they’ll offer the venue out on a minimum bar spend. Fast Track your Career with these New Year Resolutions | Coworking Space KL, How your Taste and other Senses Affect your Productivity | Coworking Space KL, Crushing Secret Santa at the Office | Serviced Office KL. Bridal showers can technically be held almost anywhere, but selecting the right bridal shower venue is just as important as selecting the perfect wedding venue. There should be easily accessible information to help attendees find the venue. If you’d like background music, can you pipe in a curated playlist of songs? Choosing the ideal location for your event can be overwhelming. The second most important part of organizing an event is setting the proper venue. Gripes associated with details like this are easy to avoid by choosing a quality venue. Steps to Finding the Perfect Event Venue. You should also consider if yo… The right venue ensures that your event will be executed to any specifications, and that guests will be surprised and delighted by their experience, resulting in a favorable view of your company, or the clients you represent. Before you pick a venue, try to find out a little bit about it. While that can work in some limited cases, most events … Creative Corporate Gift Guide and Ideas for Event Planners. If you are interested in an event space KL, visit our webpage or contact us at +6016-4821318! As well as providing the right people, ensure a venue also has an abundance of essential facilities, such as bathrooms with plenty of cubicles to avoid queuing and various routes and access points to the rooms you’ll be using to circumvent crowded hallways. Why avoid outsourcing when you can get a business partner that already has years of experience of collaborating with hotels, convention centers, caterers, content technology providers, travel agencies, etc.? If you feel that the venue is lacking in either one of the three categories, you may want to consider another venue. But, make sure you give yourself time. For a local event, you may be looking for a venue … Doing so is just an unnecessary waste of money. I think it’s safe to say that you really can’t really go much farther without this step, and knowing when and where you’ll be will make it much easier to plan the party. When we think of making an event a huge success the first and most important thing that comes to our mind is the venue or location of the event. Why Location Is Key When Choosing Event Venue When it comes to buying a property in which to live, many people swear by the old adage ‘location, location, location’ – and it seems this is no less important for event organizers looking for somewhere to host their next meeting or conference. Nor will you have a sports event in a concert venue. Selecting a Venue for a Bridal Shower. Not too small and not too big. If the food is good, which of course it will be stunning, and the guests are happy, you have a successful catering event on … The right venue isn’t the right venue if it holds just under your anticipated attendee target. The following five elements make up the pillars of a stellar venue. The venue should also be adequately equipped with decent technology for a seamless experience. the right size, tailored to your event capacity. Hip-hop stars have hype men to get the crowd engaged and drive attention … These two notions are interrelated activities, while tourism is mostly dependent on effective management of events. They might not cover it … We’ve already detailed the importance of event management in tourism. For some event planners, this study had a f… First establish what the rental fee includes and whether there are any unseen costs. For instance, you’re not going to host a training workshop in a stadium. However, should you wish, you may opt for your own food caterer if the in-house ones are not to your liking. In addition to the appearance of the site, it is also important to take into … Depending on your expected number of attendants, you definitely will want an event venue that’s slightly bigger than your targeted crowd. Services and Amenities. This will ultimately compromise the event. There are a few reasons for this, but it’s primarily related to transportation costs. Then again, a venue in the heart of New York City is accessible, but expensive. The on-site event manager at your venue, too, can often be your secret weapon in determining the appropriate menu for your event needs and budget. From a handful of employees to a giant corporate gathering, the selected venue has to have enough space for everyone. The trick is to work on an average of £10 per person unless it is a drinking-based event or includes catering where this spend will naturally increase. People feel happiest and satisfied after eating a nice full meal. Will guests be driving in or flying in? Or, it’s selecting the restaurant that has just won “Best Restaurant of the Year” or “Best Chef” accolades. 5 Event-Planning Skills You Need for Success. Ensuring an event venue has staff who provide effortless service with a smile goes a long way to giving guests a brilliant time. Some questions to ask include: is the audio-visual in the room high quality, and easy to handle? If you can’t accommodate attendees comfortably or don’t have ample space to conduct activities, then your event won’t be as successful as it would be with adequate space. Comfortable employees will be more efficient than one that are crammed into a small space. Venue Booking Software Can Be an Effective Facilitating Tool. Selecting the right combination of food (hors d’oeuvres vs. a sit-down meal) and drink (full bar, wine pairings or alcohol-free) is key to your event’s success. This should be of no surprise, but it does get overlooked from time to time. Is your audience consisting of corporate staff? Each event has its own uniqueness. A venue not only forms the backdrop to the event, it creates an impression of a company and aids the smooth running of every aspect of the event too. Location is an important concern because it can influence who attends your event (attendees and speakers). Hosting an event is a surefire way of landing new prospects. Why Every Corporate Meeting and Event Planner Should Own This Book. Now, let’s talk about the significance of tourism in event management. Your guests will have a great time when the event venue has staffing to happily provide you with additional services to assist you throughout your event. Technology can get a bad rap, but sets the event’s atmosphere and ambience in a way that nothing else can. Several factors need to be kept in mind when planning an event. Solution: When it comes to event planning, you really can’t have too much insurance coverage. No one event is truly the same. To be an effective vessel, the physical location of a venue including accessibility for travelers, nearby attractions and restaurants, and a variety of accommodations is essential. Some event spaces have their in-house caterers with exceptional quality, such as the one at our Star Boulevard location, with Define:food. Can’t figure out which ones to choose from? Of course, that doesn’t mean that you should simply pick a venue that you like and then form an event strategy around it. To help each team with seamless coordination in the venue hiring process, venue booking software can be used. When budget is an issue, you may choose to plan an alcohol-free function, but simply keeping the offering to one alcoholic selection – such as bubbly or a single signature cocktail – can make a big dent in cost, without seeming like a budget cop-out. Thus, you must pick the right venue for the right event. While you can’t capture the perfect location for everybody, you can pick a spot that’s easy to get to, isn’t accessible only via the most gridlocked highway in the area, and generally speaking, isn’t off the beaten track. Perhaps, if the venue is open to this, costs can be deferred by working with an alcohol sponsor. Thus, you must pick the right venue for the right event. Here are more reasons why the venue is the most important part of your event. The Importance of Venue Selection in Event Planning. But hosting an event is not just about having a great venue; it’s also having great staff. Review the venue’s reputation. Having your venue close to an airport will make it significantly easier for international guests to get there, while a venue located on a major train line means people from all over the city … Most importantly, do you find yourself wondering why venues are so crucial for a successful event? Try to choose a venue that’s most convenient and appealing to the guests you’re hoping to attract. Planning a successful corporate event therefore is very important when it comes to getting a positive result. An event space should be located in an area where most of your audience is located. But for a basic networking event with just drinks, £10 is fair and it will minimise your risk. What is the traffic like near the venue and is there adequate signa… For events over two days or more, a venu… A bonus: sometimes it’s easier to book a full event at these spots than to reserve a simple table for two. Without the venue, you won’t be able to move forward on anything else with real certainty. Choosing the right combination of food and drinks, with the right quality (based on your budgetary needs), can make a so-so event into a wow event. Why The Venue Is So Important. There are many areas that go into making a successful event. It’s essential that you, the event organizer, understands who your audience is. Maybe it’s buying out the restaurant that is booked on Saturday nights until the end of the year. This “menu” of five elements is great start to selecting the venue that will take your client events to the next level. The venues want your business and are inclined to work with you – you never know what you can get simply by asking. What the … Event management outsourcers can bring your business affordable and reliable suppliers, which is hard to find for the in-house staff. Though there are many components to planning a memorable event, finding the right venue is an art form all its own. Special Needs If you need any audio/visual equipment, be sure that the venue has any of these available, and if that is an additional cost. The fastest way to a man’s (or woman’s) heart is through the belly, as the saying goes. Host it in a centralized location where your attendees can easily reach. Your venue’s location should be easy to find and not arduous to reach. If it’s a weekend function, try to select a venue that is a destination unto itself – on the water, with sunset views, or at a rooftop lounge. Find a policy that fits your needs and, if this does happen to you before you get it, make sure to have your event venue put their vehicle policy in writing ahead of time. If your venue is in an undesirable location or too far from transport systems (like airports), you’ll limit the number of people who show up. Sounds simple, but this one can make or break you. This is not only important to show your stakeholders but also for you to learn from your experiences and improve your next event by analyzing your financial performance. Location. This inludes entertainment, food, venue … The location of the venue is the main factor—no matter how beautiful a space is or how delicious the food is, if the attendees are having difficulties getting to the event… The number of guests will narrow down your venue choices. The venue needs to come with essential facilities such as enough toilets and adequate pathways to allow people to circumvent through crowded hallways. Why is It Important to Hire a Catering Service for Your Events Posted By: Friday, May 18, 2018 If you haven’t noticed, a professional touch in anything can make all the difference. How far away is the nearest airport? It may seem obvious, but the actual space available for meetings is an important factor when selecting a venue. Any person who is experienced in event industry knows very well that choosing the right venue and location can make or break the success of an event. The right venue ensures that your event will be executed to any specifications, and that guests will be surprised and delighted by their experience, resulting in a favorable view of your company, or the clients you represent. It is important for event managers and law enforcement agencies to manage both the space within the venue, as well as the surrounding streetscape, in order to ensure the safe movement of people in, out and around the venue. How an Event Planner Works With a Caterer. This means you may choose a different venue if the event is a birthday, corporate function, wedding or a … All Rights Reserved. General enquiries: +60 18-213 8086 Whatsapp: +6018 213 8086 Email: [email protected]. Mostly dependent on Effective management of events people feel happiest and satisfied after eating a nice full meal a... Contact us at +6016-4821318 setting the proper venue need to be underestimated as well as a place for large. 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Quality, and also to negotiate allow people to circumvent through crowded hallways enquiries: +60 18-213 8086:... With decent technology for a large event hall choosing a quality venue can reach. Will want an event is a vital part of organizing an event is over, you need a venue.... Engaged and drive attention … Review the venue that suits the occasion there a microphone available to address during... When selecting a venue that suits the occasion choosing the right event crowded hallways with details like this easy! These two notions are interrelated activities, while tourism is mostly dependent on Effective management events! The evening feel that the venue hiring process, venue Booking Software can be overwhelming of no surprise but. The events what we eat, and convenient at the events does get overlooked from to. Different venue if the in-house ones are not to be underestimated guests will narrow down venue. Are interrelated activities, while tourism is mostly dependent on Effective management of events crowd engaged and drive …... A handful of employees to a man ’ s most convenient and to... Under your anticipated attendee target wedding or a … location likewise is true, discomfort be! As well as a place for a local event, you may want to another! Planning an event venue that suits the occasion: is the best way to a giant corporate,...

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